PRIVACY POLICY

GrantFairy apps and websites (collectively “GrantFairy” in this document) refer to apps and webpages hosted on the GrantFairy.com domain and on other related domains and subdomains.

Website Visitors

Like most website operators, GrantFairy collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. GrantFairy’s purpose in collecting non-personally identifying information is to better understand how GrantFairy’s visitors use its website. From time to time, GrantFairy may release non-personally-identifying information in the aggregate, e.g., by publishing a report on trends in the usage of its website.

GrantFairy also collects potentially personally-identifying information like Internet Protocol (IP) addresses. GrantFairy does not use such information to identify its visitors, however, and does not disclose such information, other than under the same circumstances that it uses and discloses personally-identifying information, as described below.

Gathering of Personally-Identifying Information & Data Sharing

Certain visitors to GrantFairy choose to interact with GrantFairy in ways that require GrantFairy to gather personally-identifying information. The amount and type of information that GrantFairy gathers depends on the nature of the interaction. For example, we ask visitors who use our apps to provide a username and email address. In each case, GrantFairy collects such information only insofar as is necessary or appropriate to fulfil the purpose of the visitor’s interaction with GrantFairy. GrantFairy does not disclose personally-identifying information other than as described below. And visitors can always refuse to supply personally-identifying information, with the caveat that it may prevent them from engaging in certain website-related or app-related activities.

Aggregated Statistics

GrantFairy may collect statistics about the behaviour of visitors to its websites. For instance, GrantFairy may reveal how many downloads a particular version got. However, GrantFairy does not disclose personally-identifying information other than as described below.

Protection of Certain Personally-Identifying Information

GrantFairy discloses potentially personally-identifying and personally-identifying information only to those of its employees, contractors, and affiliated organizations that (i) need to know that information in order to process it on GrantFairy’s behalf or to provide services available at GrantFairy, and (ii) that have agreed not to disclose it to others. Some of those employees, contractors and affiliated organizations may be located outside of your home country; by using GrantFairy, you consent to the transfer of such information to them. GrantFairy will not rent or sell potentially personally-identifying and personally-identifying information to anyone. Other than to its employees, contractors, and affiliated organizations, as described above, GrantFairy only discloses potentially personally-identifying and personally-identifying information when required to do so by law, or when GrantFairy believes in good faith that disclosure is reasonably necessary to protect the property or rights of GrantFairy, third parties, or the public at large.

Emails and Notifications

If you are a registered user of a GrantFairy website and have supplied your email address, GrantFairy may occasionally send you emails to inform you about new features, to solicit your feedback, or just to keep you up to date with what’s going on with GrantFairy and our products. We intend to primarily use our blog to communicate this type of information, so we expect to keep emails to a minimum.

If you send us a request (for example via a support email or via one of our feedback mechanisms), we reserve the right to publish it in order to help us clarify or respond to your request or to help us support other users. GrantFairy takes all measures reasonably necessary to protect against the unauthorized access, use, alteration, or destruction of potentially personally-identifying and personally-identifying information.

GrantFairy may also display in-app notifications and send push notifications to your device to inform you about such things as new scholarship opportunities or application deadlines. The settings for push notifications, together with the email settings, can be amended in the app settings, and users may also unsubscribe from emails at any time via the link at the bottom of each email.

Cookies

A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. GrantFairy uses cookies to help identify and track visitors, their usage of GrantFairy, and their website access preferences. GrantFairy visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using GrantFairy’s websites, with the drawback that certain features of GrantFairy’s websites may not function properly without the aid of cookies.

SECURITY

How secure is the information on GrantFairy?

Very, very secure: we take data security very seriously. Please see below for details.

EU-only data centres

Student data is only stored and processed in EU datacentres and is secured between our servers and your browser using 256 bit SSL encryption.

Multiple firewalls

Servers sit behind multiple firewalls within a VPC which is only accessable via a VPN; only ports 80 and 443 are publicly accessible. The database server is not accessible outside the VPC.

Data protection

All data is stored in accordance with the General Data Protection Regulation (GDPR) 2018. Sensitive data such as passwords are hashed and salted.

Layered access security

Administrators have limited access to student data, and only when strictly necessary.

Secure Servers

Primary servers are managed by Amazon Web Services. Only our developers can access these servers.

GDPR

Many people are confused about the details surrounding the introduction of the General Data Protection Regulation (May 2018), and unsure about what steps they need to take in order to comply. Unfortunately the official channels don’t help much because they have their own language which tends to confuse rather than help, and even the ICO (the UK’s independent authority set up to uphold information rights in the public interest) admit that they haven’t yet managed to get around to supplying examples which may help to clear up people’s concerns.

The short version (which actually isn’t very short, but it’s a lot shorter than the long version) is this:

GrantFairy is classed as a Data Processor (because we process the data our subscribers provide us with), and in addition to promising to safe-guard your data and not pass it to third parties, we also need a reason to process that information (known as a lawful basis). In our case there are two lawful bases (Legitimate Interest and Consent): we require certain details from you in order to provide you with information relating to scholarships, and you consent to us processing those details in order for us to perform our task.

If you are an individual, our relationship is directly with you (the end-user). We agree to protect your information as laid out in this document and to delete all personally-identifying information when requested.

If you are a school, a sixth-form college or any other organisation which has a multi-user account with us, we have a relationship with you (see Data Controller below) and a relationship with the end-users in your account: these defined relationships and the Legitimate Interest lawful basis mandate you to add users to your GrantFairy multi-user account in order to allow us to perform our role of providing them with scholarship information.

As a school (or other multi-user account), you are a Data Controller: you control the email addresses which you add to your account. There is a contract between GrantFairy (the Processor) and you (the Controller) to ensure GDPR compliance, and all multi-user accounts will be required to sign that contract and to agree to the updated GDPR terms and conditions before accessing the system from 25th May 2018.

We have measures in place to protect all the data held on our systems of course (see Security above), and we agree to abide by certain rules which prevent us from passing information to third parties or allowing it to be stolen.

In short,

  • We don’t sell emails or pass them to third parties
  • We don’t breach privacy by sharing personal data with third parties
  • We take all necessary measures to protect the personal data of our end-users

Privacy Policy Changes

Although most changes are likely to be minor, GrantFairy may update its Privacy Policy from time to time, and in GrantFairy’s sole discretion. GrantFairy encourages visitors to check this page regularly for any changes to its Privacy Policy. Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of such change.

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This Privacy Policy is available under a Creative Commons Sharealike license via the good folks at WordPress who spent a lot of time and money having it drawn up so that other people wouldn’t need to. Huge thanks to them.

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